If Bill Gates dropped a dollar, would he pick it up?

You may have heard some version of this question before. Following a 2011 experiment by Neil deGrasse Tyson, the Internet was ablaze with the finding that Gates would have to stumble across $45,000 in order for it to be worth his time to bend down and pick it up.

The Bill Gates example may seem extreme, but deGrasse’s conclusion is clear: time is money. While mine or yours may not be worth $45,000 per second, it’s still an incredibly valuable commodity. In fact, a recent study listed event planning as the fifth most stressful job in the world, but the only one in the top five that doesn’t involve putting one’s life in danger on a regular basis. More often than not, meeting planners are stressed because they never have enough time. So why are we constantly bogging ourselves down with tasks that aren’t worth the cost of our time?

How many event or meeting planners do you know (including yourself) who take on the responsibilities of an accountant? A sales manager? An office manager? A CEO? Do you know any event professionals whose jobs consist of 90% meeting and event planning duties?

As an event planner, what you bring to the table is your years of events expertise, your charisma in selling a vision and your business savvy in managing a budget. If you’re spending time doing things a computer or an assistant can do, you’re depriving clients of the moxie that got you into the business to begin with.

To see where your time goes, Robert Kaplan, a professor of management at Harvard Business School, recommends ranking your top three priorities and tracking the time spent on them during the week. While this experiment can help to reign in the time we spend binge-watching on Netflix, it can also illuminate how much time during the work day we spend on tasks that are, quite frankly, beneath us.

First, we need to ask ourselves what we’re doing with our time that doesn’t utilize our unique level of expertise. Then, we need to take those tasks and delegate. We can hand them over to other members of our team and take advantage of technology to automate things like contracts and inventory. Either way, we must start recognizing that our time is of value. The cost of hiring another human or investing in technology or a consulting service needs to be weighed against the high cost of repeated wasted time. Even if that time is not quite $45,000 per second…yet.

Karen Gordon has spent her career growing companies in the fields of events and technology, including at LivingSocial, Surprise Ride (as seen on Shark Tank) and currently, as VP of Growth at Goodshuffle. She’s the NACE National Business Development Committee Chair for 2019 and a constant seeker of more hours in the day.

Las Vegas-based Lip Smacking Foodie Tours has expanded into Silicon Valley. This first expansion west led the experiential guides to Santana Row, a luxury shopping district located in San Jose, California, where a growing number of upscale dining and shopping options, as well as a boutique hotel, Hotel Valencia, are setting up shop.

The tour—led by an expert guide, knowledgeable about the restaurants and little-known details about Santana Row—includes visits to four restaurants, wide-ranging in their food offerings. The tours offer numerous networking opportunities for groups large and small.

Guests will get a taste of a distinctive array of food options, such as:

  • LB Steak—American Steakhouse, featuring certified Waygu beef and sustainable seafood
  • Left Bank Brasserie—Classic French bistro
  • Ozumo—Sushi and small Japanese plates
  • EMC Seafood & Raw Bar—Wide-ranging selection of Asian dishes

The Lip Smacking Foodie Tour gives its guests a full-on VIP experience, with no need to wait for open seating or make reservations.

“Establishing a presence in the global hub of technology and innovation is a perfect fit for our pioneering company, which disrupted the traditional Las Vegas restaurant scene by creating a genuinely VIP-style dining tourism experience,” said Donald Contursi, founder of Lip Smacking Foodie Tours.

Madrid, Spain

Spain has come in first for the second year in a row in event management company Pacific World’s Worldwide Top 10 Most Demanded Destinations 2019 report. Some surprises: Thailand nabbed the #2 spot, while Peru sits comfortably in the sixth position. “With a network spanning the globe, Pacific World has identified the top destinations this year based on the number of requests we’ve received, and events booked for 2019 and beyond,” said Patricia Silvio, global marketing manager of Pacific World. And each location offers multiple adventures—especially for groups. Read on for fun activities you and your group can participate in, from hot air balloon rides to kite buggying. 

Spain

Take a tour around Madrid to view some of the city’s most famous street art. Learn more about the underground movement as you travel through areas where local, national and international artists created their masterpieces. In Barcelona, learn how to cook the perfect paella directly from a master chef while downing sangria and tapas. And battle the heat with a visit to Seville’s Acquopolis water park, or a kayak tour on The Guadalquivir.

Quiz: Is Your Event Marketing Plan Ready for GDPR?

Thailand

Walk among five stories’ worth of art in Bangkok’s Museum of Contemporary Art (MOCA); over 800 pieces of work are on display here. Wildlife tours in Khao Yai National Park are gorgeous—start off with a drive following local wildlife, then go on a jungle hike to learn more about local animals and flora. If you’re an animal lover, Chiang Mai has an elephant nature park—get up close and personal with the animals while they play around.

China

Get in and play some bubble football at Allianz Jinqiao Arena in Shanghai—a little group competition is a good thing. Shanghai Circus World is a show filled with China’s history, its rise to becoming a global superstar, martial arts and fun visual effects all in one. For a relaxing outing, learn the art of calligraphy in Beijing’s Hutong Calligraphy Class.

Indonesia

Ever dreamed of being a pilot? AirCREW Sensation in Jakarta allows you to be one in a Boeing 737NG flight simulator. Mimic Ninja Warriors in Houbii Urban Adventure Park, where jumping and climbing are par for the course. If it’s sunny out, Jakarta Bay offers the Thousand Islands, Palau Seribu. Dive, swim, kayak or relax on the beach in your downtime.

Singapore

In the mood to laugh? Comedy Masala is a weekly stand-up open-mic that’s guaranteed to make you laugh; if you’re feeling brave, take a chance and get onstage. Envelop yourself in nature at Coney Island and Kranji Marshes, which are home to 80 bird species, a family of otters, and a shy resident bull. There is also an abundance of museums—whether you love cats, video games or music, there’s something for everyone.

Peru

Head to Circuito Magico Del Agua (Water Fountain Park) at night to watch a water display—neon lights included. For views of Miraflores, Barranco and San Isidro, paraglide around the coast for breathtaking views. And a trip to Peru wouldn’t be complete if you didn’t hike Machu Picchu for a look at the ruins and rolling green hills.

Hong Kong

Lightsaber fights aren’t just in movies—Crossfire Arena offers you the chance to learn how to wield one as well. If that’s not your thing, the arena also has bubble soccer, archery tag and other games. Need to get that stress out? Ikari Area gives you bats and lets you go wild on old washing machines, fridges and other pieces of junk. And with virtual reality (VR) becoming all the rage, Tsim Sha Studio’s Sandbox VR lets you and coworkers fight zombies—immersive VR makes it feel all the more realistic.

United Kingdom

Learn how to guide yourself without technology with a course in the Peak District village of Foolow—map reading, compass navigation and route planning are all need-to-know. You don’t have to know how to surf in North Yorkshire—beginner waves will ease you into the sport. Kite buggying along the beach in East Sussex is an extreme sport; get in on the fun with lessons from qualified instructors.

South Korea

Take a four-hour food tour through Seoul and immerse yourself in the local cuisine. Try Soju bomb drinks, spicy rice cake stew, Korean street food and more along the way. Take it a step further and learn how to cook the menu of your choice at Food & Culture Academy. Cat cafes are extremely popular all over the world—head to Bunny Cafe for a unique experience where you can cuddle and feed rabbits rather than felines.

MoreA South Korean Passage

Indochina

Hop in a boat and head to the floating markets and islands on Mekong Delta in Vietnam. On the way to find locals’ goods, visit islands with local singers and workshops. A hot air balloon ride over Bagan in Myanmar is astounding when you spot the stupas and golden temples. Watch the Buddhist-Alms giving ceremony in Laos, a sacred Lao tradition, when monks make their way from their temples to their daily meal at sunrise.

Properties are opening and being renovated at a break-neck pace throughout the United States. Here are four of the most intriguing recent developments.

MGM Resorts told federal regulators Thursday that it might pay $735 to $800 million to settle liability lawsuits from the mass shooting from the company’s Mandalay Bay Resort and Casino, Las Vegas in 2017, but a lawyer handling mediation talks for the plaintiffs said that it is premature to talk about a settlement amount.

“The company believes it is reasonably possible that a settlement will be reached” by next May, MGM Resorts told the Security and Exchange Commission (SEC) in a quarterly report, while also stating that it has $751 million in insurance to pay toward a settlement.

Attorney Robert Eglet, who says he represent 4,200 claimants as well as people who haven’t formally filed for damages, balks at the estimated settlement amount. “We’re not even close to resolving all the terms and issues before we have a settlement,” he told The Associated Press.

Eglet said that talks with MGM Resorts attorneys are ongoing. He reviewed the document that MGM Resorts provided for the SEC, and agreed that a settlement should be reached within a year.

Debra DeShong, MPI’s vice president of global corporate communications and industry affairs, told The Associated Press that progress has been made in the several mediation sessions that have taken place during the past several months. She said the goal is “to resolve these matters so all impacted can move forward in their healing process.”

Fifty-eight people were killed and more than 800 were injured when Stephen Paddock fired more than 1,100 rounds at attendees of the Route 91 Harvest Festival from a guest room on the 32nd floor of Mandalay Bay on Oct. 1, 2017. It was the deadliest shooting by an individual in United States history. The shootings rattled the entire Las Vegas community and beyond, and prompted special precautions for IMEX America 2017, held Oct. 10–12 at Sands Expo, The Venetian and The Palazzo.

Plaintiffs accuse MGM Resorts of failing to adequately protect the 22,000 people attending the festival, noting that Paddock spent several days gathering an arsenal of assault-style weapons and ammunition in his Mandalay Bay suite. MGM Resorts has defended itself against liability claims, and last summer it filed lawsuits against more than 1,900 people in a bid to consolidate claims in one federal court.

 

Rancho Valencia Resort & Spa, Rancho Santa Fe, California

Twelve U.S. properties—including eight in California—were honored with a spot on Forbes Travel Guide’s 2019 list of the World’s Best Rooms.

The list, which does not provide numerical rankings, contains 41 properties in 17 countries. The following California properties made the list.

  • Rancho Valencia Resort & Spa in Rancho Santa Fe features 49 casitas (hacienda-style suites), which average 1,000 sq. ft. and have vaulted ceilings, sunken living rooms and patios.
  • Nobu Ryokan Malibu offers the chic minimalism of a ryokan (traditional Japanese inn) in its 16 guest rooms. The rooms include tatami mats, yukata (traditional robes) and floor-to-ceiling ocean views.
  • The 92 guest rooms at Belmond El Encanto in Santa Barbara offer coastal-style serenity with a blend of light, airy textures and locally carved furnishings that reflect the tranquility outside.
  • Four Seasons Hotel Los Angeles at Beverly Hills’ 285 guest rooms and luxury suites all feature step-out balconies with expansive views of the gardens, Los Angeles or Beverly Hills.
  • The 201 guest rooms at nearby Montage Beverly Hills blend modern comforts with the classic ambiance of a historic Beverly Hills estate.
  • Another property in the same city, The Peninsula Beverly Hills, offers 195 guest rooms, including 38 suites and 17 private villas, nestled among lush tropical gardens in the heart of Beverly Hills.
  • Bernardus Lodge & Spa in Carmel Valley’s 73 guest rooms, suites and villas combine Old World sophistication with new-world style. They exude an air of European elegance reimagined for the ultimate in Carmel Valley comfort.
  • The 24 guest rooms at Mediterranean-style Casa Palmero in Pebble Beach are a minimum 585 sq. ft. and feature exceptional amenities and a setting reminiscent of an Italian villa.

MoreAnd the Forbes Five Star Rating Goes to…

More US Hotels and Resorts

The Peninsula Chicago

These four additional U.S. properties also are on the list.

  • Regis Aspen Resort in Colorado offers 179 guest rooms, all outfitted with custom furnishings, including a leather bed and desk designed by Ralph Lauren.
  • The Peninsula Chicago offers 339 guest rooms, and its spacious, one-bedroom Junior Suites—with views overlooking Michigan Avenue and a bright and airy atmosphere—are the most popular among guests.
  • Blending form and function, the 210 spacious guest rooms at Park Hyatt New York In New York City offer heated, natural-stone flooring and deep tubs made of marble. Many of the 92 suites offer partial views of Central Park and showcase custom furnishings by Yabu Pushelberg.
  • The Ritz-Carlton New York, Central Park features 253 redesigned guest rooms and suites, inspired by New York City’s chic penthouses and the Central Park landscape. They offer contemporary luxury with stunning views, iconic art prints and bespoke amenities.

North America, Caribbean and Other Properties

The Resort at Pedregal, Cabo San Lucas, Mexico

Other properties in North America and the Caribbean on the list are The Resort at Pedregal in Cabo San Lucas, Mexico, boasting 115 guest rooms featuring curated reading material, premier amenities, plush bedding and a private plunge pool; The St. Regis Punta Mita Resort in Nayarit, Mexico, situated on 22 acres of pristine jungle and oceanfront terrain, and featuring 33 casitas that house 89 rooms, 26 suites, three villas and one presidential villa; The Ritz-Carlton Montreal, with 129 guest rooms that blend the elegance of the hotel with the sophisticated destination of the city; and Dorado Beach, a Ritz-Carlton Preserve in Puerto Rico, featuring 129 residences with pristine ocean views and expansive, open-air living spaces.

The remaining 25 properties are from China (seven), France (four), United Kingdom (three), Switzerland (two) and Australia, Austria, Canada, Indonesia, Italy, Japan, Philippines, Singapore and United Arab Emirates (one each).

The list was compiled based on visits by incognito inspectors who checked into hotels for two nights, paying their own way and posing as ordinary guests. They evaluated properties on 900 objectives, exacting standards, including the quality of linens, whether spaces are properly soundproofed and what type of snacks are stocked in the minibar. The winners all achieved perfect scores on guest room and bathroom standards measuring luxury, comfort and convenience, along with being spotless and well-maintained.

Mark your calendar! Amazon’s biggest sale of the summer is just a couple of months away. If you have been waiting to get something in bulk for your upcoming event or something to make your next trip easy, this day is for you. From decor, clothes, and shoes to gadgets and other electronics, there is something for everyone.

What is Amazon Prime Day?

Prime Day is an annual one-day shopping event exclusively for Amazon Prime members. It is a great time to save some money on different Amazon devices such as Kindles, Blink cameras,  Echo Dots, Echo Shows, Amazon Fire tablets and Fire TV Sticks. Every year, Prime Day rolls out thousands of amazing deals, with new deals every minute.

When is it?

The company has not yet officially announced the exact date. Generally, Amazon announces details regarding the big day in late June or early July. Based on previous years’ patterns, we predict it will be on a Monday, mid-July, and will last between 36 to 40 hours. The 2018 Prime Day sale lasted for 36 hours, starting at 3 p.m. on July 16. Prime Day deals are available in the U.S., Canada, U.K. Mexico, India, Spain, Japan, Italy, China, Germany, Singapore, France, Belgium, Netherlands, Austria, Australia and Luxembourg.

Can I get a membership for Prime Day?

Amazon Prime membership is $119 a year, costing you about $10 a month for exclusive offers, regular discounts, and free same-day and one-day shipping. You can also share your membership with another person and share the membership cost. However, Amazon also offers a free 30-day trial, and if you have specific things in mind to buy on this Prime Day, you can sign up a week before the big shopping event.

Are there other competitors?

Yes. While Prime Day deals are reserved for members, several online retailers also match Amazon’s low prices, so look out for competing offers as well. Last year, Home Depot, Bed Bath & Beyond, Lowes, Michaels and a few others matched prices with the giant.

What can I expect?

The most significant discounts are likely to apply to Amazon’s products and brands. You can also save big on Alexa-enabled devices and smart home accessories. Other deals include Google Pixelbook; Microsoft and Acer laptops; smartphones from Samsung and Huawei; and wireless headphones from Bose, Sony and Beats.

Amazon also drops prices on LG, Toshiba and TCL TVs, Fitbits, Apple Watches and gaming consoles such as PlayStation 4, Xbox One and Nintendo Switch.

If you have been waiting to get something from Smart Meetings’ Smart Style column, this is a good time to check if Amazon offers deals on those products as well.

How can I shop smarter on Prime Day? 

There are different ways you can be on top of your game. If you prefer shopping from your desktop, install Amazon Assistant on your browser to find deals and compare products.

If you prefer shopping from your smartphone, download the Amazon app and receive notifications on when the deal is starting. You can check “Today’s Deals” and tap on “Upcoming” to get a sneak peek of deals going live in the next 24 hours. Then tap “Watch this Deal” and the app will notify you when deals on that product begin.

You can also view deals the week before by tapping the Prime Day banner within the app.

If you have an Alexa-enabled device, you get access to Prime Day deals hours earlier and you can simply ask “Alexa, what are your deals” and say “Alexa, add (item) to my cart.”

According to software company Atlassian, employees attend about 62 meetings per month—50 percent of which are considered a waste of time. During meetings, employees tend to engage in a whole host of activities, from completing other work (73 percent) to daydreaming (91 percent) to even sleeping (39 percent).

It’s a problem that meeting planners wrestle with every day. Even when you know the information being conveyed is vital, it ends up going off with a thud. Then, you’re left wondering why you had the meeting in the first place. In some cases, the problem is the actual content of the meeting, but often, the root of the problem is something else entirely.

Everything from visuals to the environment to the presentation flow plays a part in employee engagement. If one element is out of place, it throws everything else off. But how do organizers tackle all the things required to make meetings more stimulating and engaging? How do they create experiential moments that prevent death by slideshow? Without a dedicated team of event planners taking on every meeting, it might seem like an impossible ask.

Thankfully, modern leaders and their event organizers can rely on technology to help plan, promote and execute their meetings or events—ultimately maximizing their effectiveness. Here are some tools that can turn meetings from snooze-fests into unforgettable events.

1. Social Media

Social media isn’t just a great promotional channel for public events; it can also make routine meetings more memorable and help planners create a better experience each time. IMEX America, for instance, opened with a Facebook Live tour of the show floor, allowing virtual attendees to immerse themselves in the event, even though they weren’t physically present.

By making a meeting interactive and shareable, you help it stick in attendees’ minds. Thus, what goes on in a meeting doesn’t fade away as soon as people leave the conference room. This is just the tip of the iceberg, though. Social media can be used to capture feedback about the meeting or interact with speakers and planners in real time. It can also provide better ways to engage attendees as well as opportunities to collaborate and network. In this way, every meeting can become a trending topic in the office.

2. Dynamic Format Displays

If you’re still relying on a projector and Microsoft PowerPoint, it might be time to take another look at the world of displays to make meetings more immersive. While a single screen can still be effective, it’s easier than ever to combine multiple screens, different types of displays and even lighting arrangements to create a more expansive canvas.

Companies like Samsung, for example, utilize a variety of screens to create dynamic and engaging experiences at product launches. While it’s not totally necessary to make attendees feel like they’re walking on water, the right visual aids can do wonders for keeping them interested.

3. Audience Engagement Tools

There have never been better options for connecting with your audience during a meeting. Applications like live slide-sharing tools offer new ways for attendees to participate in polls and question and answer sessions, giving everyone a chance to feel part of the conversation. Because most of these tools have smartphone apps, they don’t even require any fancy hardware.

4. Remote Participation

Webcasts allow everyone in the company to join in on a meeting. If Marshmello can perform for 10.7 million people inside “Fortnite,” you can bring your remote employees and clients into your meetings. Virtual reality also holds a new way for remote participants to engage. Rather than expecting people to have a meeting in one window (while working on three other tasks on their laptops), planners can use VR live streaming to make viewers feel just as present as those actually in the room.

5. Event Platforms

Planning a meeting effectively involves monitoring a lot of moving targets—new event platforms, however, can alleviate some of the pain. Rather than using a variety of tools, event platforms can streamline the process, creating a one-stop shop for organizing. This eliminates some of the roadblocks that can pop up along the way.

Even the smallest events can gain major points by leveraging the right tech to compress time, boost communication, and provide exceptional experiences. Now is the perfect time to bring your meetings into the modern age and turn them into dynamic experiences that your audience will not forget.

Scott Schoeneberger is the managing partner at Bluewater, a design-forward technology company that helps craft moments that connect and inspire.

Despite how incredibly convenient ride-sharing is, catching a rideshare at an airport can be frustrating. Many airports haven’t entirely adapted to our current app-based transportation culture, resulting in poorly marked pick-up locations and missed rides.

On Monday, the ride-sharing companies Lyft and Uber launched PIN-based pilot programs that aims to save riders wait time. Currently, the feature only works with Uber’s economy option, Uber X, and it is only offered at Portland International Airport (PDX). If it succeeds, it could extend to other airports throughout the country. Lyft will soon release the PIN-based feature at the San Diego International Airport (SAN), as well. Uber first tested the pilot program in India.

How Does It Work?

Portland International Airport

The traditional ride-share-catching arc goes like this: Set a pick-up location, input your desired destination and wait for an Uber to pick up the request. While this process is hassle-free in most circumstances, the congestive nature of airports can make it a little maddening.

With this new feature, riders can walk up to any driver, provide their six-digit number and go off to their destination. Once the PIN—four digits for Lyft, six digits for Uber—has been entered into the driver’s app, the rider’s information will show up and the trip will begin. It works much like conventional taxi-hailing, in that you must call on Uber or Lyft  in real-time, rather than request your ride first.

It’s anticipated to be a speedier process and could result in less airport congestion, as drivers will no longer have to wait around for their rides, taking up space in the already busy terminals. Planners, with their tight schedules, will surely benefit from this addition to the ride-sharing app—because if there’s one thing planners need more of, it’s time.

Low-cost flights between many U.S. and European cities are generally cheaper this summer, according to statistics from travel booking site Kayak.com.

“Even with some budget airlines shuttering, cheap flights to Europe form the U.S. continue to be readily available,” reported lifestyle brand Thrillist.com.

The research was done at the request of Thrillist, which wanted to find out the cheapest summer flights from each U.S. state in 2019. The median summer prices ranged from a $441 flight from T. F. Green Airport (PVD) in Warwick, Rhode Island, to Dublin, Ireland, to a $754 flight from Hartsfield-Jackson Atlanta International Airport (ATL) to Reykjavik, Iceland. The least expensive flight from LaGuardia Airport (LGA) in New York City is $523 to Helsinki, while the cheapest fare from Los Angeles International Airport (LAX) is $614 (to Barcelona).

Reykjavik was the least expensive European destination for 36 of the 64 airports studied this year, compared with 25 of 62 last year. So, even though Wow Air is no longer in business, airfare to Iceland remains inexpensive. By comparison, the second-least-expensive destinations were London and Dublin, with four each in 2019.

In last year’s data, the cheapest flight from a U.S. state was less expensive than in 2019: A flight from Pittsburgh International Airport (PVD) to Reykjavik cost $319. But the cheapest flight from two states cost more than $1,000: Birmingham-Shuttlesworth International Airport (BHM) to Paris, $1,110, and Memphis International Airport (MEM) to London, $1,068.

The availability of inexpensive flights should be boosted in 2021, when JetBlue begins multiple flights daily from JFK and Boston Logan International Airport (BOS) to London. This will mark the airline’s first flights across the Atlantic.

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Cheapest Flights to Europe

 

These 10 states offer the lowest summer fares to Europe.

Rhode Island

T.F. Green Airport (PVD) in Warwick–$441 to Dublin

Ohio

Cleveland Hopkins International Airport (CLE)–$453 to Reykjavik

Minnesota

Minneapolis-Saint Paul International Airport (MSP)–$487 to Reykjavik

New York

LaGuardia Airport (LGA) in New York City–$523 to Helsinki

Florida

Miami International Airport (MIA)–$550 to Madrid

Missouri

Kansas City International Airport (MCI)–$575 to Reykjavik

Massachusetts

Boston Logan International Airport (BOS)–$596 to Oslo

Nebraska

Omaha Airport (OMA)–$605 to Reykjavik

Hawaii

Daniel K. Inouye International Airport (HNL) in Honolulu–$612 to Reykjavik

California

Los Angeles International Airport (LAX)–$614 to Madrid