Essential List: The Planning Resources Making Events Possible

A person using a smartphone

One New Year’s promise planners can count on is that hybridized events have become the driving force in the industry. The Omicron variant poses its own unique threat to in-person events. But the past two years of digital innovation in event tech and event services, along with new partners from outside the industry have prepared us for Covid combat.

As meetings and events become more and more hybridized, resources are getting smarter, building software for stronger virtual and in-person connections. Regardless of the present slow waning of the pandemic, these planning resources improve health and event safety and management—for every meeting format.

The EventScan icon. A yellow silhouette of a person with a square

Event Scan

Event Scan is an in-house and mobile testing service that offers both rapid and PCR tests for events of any size. The company’s services are flexible and designed to meet the needs of whatever type of testing is necessary for your event format. Thermal scanning stations are also available for rental.

 

The Prevent logo, the word "prevent" with a green search light in the RPREVENT

Another Covid-conscious company is PREVENT, an FDA-cleared and medical grade option for event testing. PREVENT can help planners with temperature screening and on-site testing of attendees and event personnel. It can even provide private aviation options for VIP personnel, such as speakers and performers.

 

The logo for MeetingPlay. It is a simplified purple arrow pointing rightMeetingPlay

This platform is a tool for meeting planners with attendees from all over the globe. MeetingPlay measures audience engagement and behavior and tracks attendance—even when some attendees are behind screens and others in seats.

The meeting planning and management platform simplifies hybridized gatherings. And it offers real-time messaging, surveys and translation and more.

 

Read MoreVirtual Reality Tech Is Transforming Events, Experiences

 

The Cvent logo, the text "cvent" with a blue CCvent DoubleDutch

Cvent has a suite of virtual services to help guide your gatherings. DoubleDutch is an integrated platform that plugs remote attendees right in, making it an ideal resource for hybrid, large-event management, communication and participation.

The platform prides itself on its ease of connection, whether you’re attending the live event in person or virtually.

 

The Cvent logo, the text "cvent" with a blue CCvent Event Diagramming

Another timely tool developed by Cvent, the Event Diagramming platform is a place where planners can digitally reorganize a space with safety in mind. The platform lets you design your meeting and event spaces according to social distancing laws and recommendations.

Planners can even virtually visit the site with 3-D imaging, and set-up designs are shareable across platform with other planners and event personnel.

 

The Thimble Event Insurance logo, a 3D render of a green thimbleThimble Event Insurance

Thimble’s Event Insurance policy is an accessible, easy, speedy and Covid-safe way to make sure your event is covered in case of the unexpected. Planners can purchase a policy in-app from a mobile device or online.

The company provides general liability, professional liability, equipment and commercial property insurance for parties, corporate events and more.

 

Read MoreWhere Does #EventTech Go from Here?

 

The Bizzabo logo, the word "bizzabo" in black against a yellow backgroundBizzabo Event Experience OS

Bizzabo, a tech company powering conferences, launched its comprehensive event management operating system in October. The system functions much like a large platform for organizing your in-person, virtual and hybrid events.

In real-time, its AI software keeps meetings and events punctual, engaging and easy to follow. The platform also lets you download your own current favorite event planning apps and digital tools into the system for quick access.

 

This article appears in the February/March 2022 issue.

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