Event Contract Essentials in the COVID Era

Presenter: John S. Foster, Esq., CHME

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Understanding New Contract Clauses for Event Sponsors going forward post-pandemic

Although vaccines are here, coronavirus is still with us and meeting contracts have forever  changed. Planners must be diligent in adding wording to facility, and other vendor contracts that protects the event sponsor legally and financially. This presentation will discuss: How event sponsors can manage risk and liability by ensuring that facilities comply with the latest government and industry health and safety guidelines and practices; hold harmless, indemnification and insurance requirements; force majeure clauses and what they should say. We will also discuss the wisdom of waivers of liability, how to handle deposits.

You will learn:

  • What issues need to be addressed in event contracts
  • The role of hold harmless, indemnification and insurance clauses
  • What your force majeure clause should say
  • The effectiveness of Waivers of Liability and where to use them
  • How to protect your deposits

Speaker Bio:

JOHN S. FOSTER, ESQ. CHME is an attorney, speaker, author and legal counsel whose firm FOSTER, JENSEN & GULLEY specializes in the legal aspects of meetings and conventions, trade shows and events, and association management. He has been an associate or general counsel for over 400 national and regional associations and companies since 1986. His peers have voted John a Special Recognition Award as “Corporate Member of the Year” through the Georgia Society of Association Executives (GSAE). John has also been selected as a Subject Matter Expert (SME) for the Meeting Professionals International (MPI) peer-to-peer assistance program, a select member of the MPI Advisory Panel, and a Platinum Speaker for Meeting Professionals International (MPI) and a former outside counsel for Meeting Professionals International (MPI) on industry contracts and other legal issues. He is the Author of the soon to be published “Hotel & Facility Contracts: A Field Guide and Best Practices for Meeting & Event Professionals”. John’s professional experience includes twelve (12) years as a director of sales and marketing for Hyatt Hotels and Resorts and Marriott Hotels and Resorts. He holds the Certified Hospitality Marketing Executive (CHME) designation from HSMAI. John is also a volunteer with the Georgia Volunteer Lawyers for the Arts and a member of the Christian Legal Society.


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