Careers

Was your job affected by the Wine Country fires? Did you know Smart Meetings is located in the North Bay in beautiful Sausalito and hiring now for multiple positions? Email us your resume and maybe we can help with a temporary project or a whole new career.

Open Positions

Marketing Manager
Social Media Coordinator
Event Sales Manager
Site Selection Sales
Sourcing Agent
Internships

Marketing Manager

Smart Meetings, an integrated media company in the B2B space covering the meetings, conventions and group business world, needs a well-rounded marketing manager to help us attract and retain both readers and clients. The marketing professional works with the Marketing Director and to create a strategy and then execute on it.

Marketing & Automation

  • Develop and execute integrated marketing programs that include content marketing, emails, online ads, social media and landing pages to drive qualified leads to multiple lines of business
  • Understand and deploy action-based lead nurture programs to keep Smart Meetings top of mind in the meetings industry
  • Report and analyze email, landing page and overall campaign performance and adjust tactics to achieve peak performance
  • Assist in monthly tradeshow logistics to include contract fulfillment, registration, booth deliverables, shipping, sales coordination and post-event de-brief
  • Project manage the deployment of annual award programs including timelines, marketing deliverables, sales sheets and the lists and winners/trophy process
  • Implement and manage lead scoring and grading for each customer profile to deliver qualified leads to the sales teams

Marketing Operations

  • Maintain customer data base (SFDC/Pardot) for accuracy with regular cleaning, categorizing and importing of contacts from other company systems and partner lists
  • Maintain CRM integrations (i e. Pardot, etouches and ON24) to ensure accurate field mapping, and the best user experience for sales teams and customers
  • Actively analyze database for new sales and marketing opportunities
  • Monitor Salesforce daily and assist as needed in training departments on how to use Salesforce including; handing leads, creating views and reports, mass emailing contacts and CRM best practices
  • Develop and document internal Pardot best practices and train Pardot users
  • Manage marketing collateral and presentations for the sales team to include; brainstorming concepts with supervisor, updates, and creation

Other Required Skills

  • Basic HTML and CSS
  • Photoshop and InDesign (graphic design skills are a plus, but not required)
  • Pardot or other marketing automation platform
  • Have a sense of humor and want to work in a team environment

We have great offices in Sausalito where both the position and the company are based. Please send your resume and cover letter to HR@smartmeetings.com.


Social Media Coordinator

Smart Meetings, an integrated media company in the B2B space covering the meetings, conventions and group business world, is hiring a Social Media Administrator who will create, manage and execute a strategic plan for managing Smart Meetings’ social media presence across all platforms. Leverage content from other Smart Meetings channels—magazine, digital stories, webinars, videos and events—to engage and grow our audience online. Requires an understanding of best practices for each platform—Twitter, Linkedin, Facebook, Instagram and YouTube. Social Media Administrator will work as a team with editorial and marketing groups to project a consistent voice and meet key objectives for driving traffic and building awareness. Social Media Administrator will be responsible for posting, tracking and reporting online activities and work collaboratively to test and develop new approaches and campaigns.

Job responsibilities:

  • Manage social media strategy across platforms, Twitter, Linkedin, Facebook, Instagram and YouTube
  • Create social media posts
  • Respond to posts
  • Monitor and report growth and engagement of audiences across platforms

Skills required:

  • Understanding of social media best practices
  • Ability to use photo editing software
  • Writing and editing skills
  • Ability to work as part of a team
  • Positive attitude
  • Desire to try new things and learn

Training Includes:

  • Coaching and mentoring from professional journalists
  • Learning AP style
  • Professional copyediting feedback
  • Salesforce and Pardot training
  • Exposure to full integrated media company products including digital, print, live events, webinars, TV shows

We have great offices in Sausalito where both the position and the company are based. Please send your resume and cover letter to HR@smartmeetings.com.


Event Sales Manager

Job Description

Where you can apply your successful meetings, events, hotel or hospitality sales career: Smart Meetings! If you love hospitality and your current situation is not completely fulfilling, come talk to us. Our founder noticed that the big travel trade shows were dying. She said, instead of renting a really expensive booth at a trade show and hoping that qualified people walked by, let’s just get meeting planners and hoteliers, throw them in a resort for three days, and they will become best friends. We launched the hosted buying program six years ago. We are looking for the right salespeople to help us continue throwing the most effective events in the industry.

Desired Skills and Experience

You will be throwing a great event for meeting planners. And you will be recruiting the right meeting planners to attend. It is just like thrown your own great event and you’re responsible for getting the right people there. Must have outbound sales are recruiting experience. Must be comfortable making phone calls and using social media tools to network. Must be able to travel once or twice a month. Must be willing to have fun!

Please send your resume and cover letter to HR@smartmeetings.com.


Site Selection Sales

Job Description

Do you have a successful meetings, events, hotel or hospitality sales career and are not completely fulfilled? Come apply your sales skills and impact thousands of hotels at once and discover the media world where your creativity and drive together with your customer service skills are greatly valued. The position is selling site selection services to meeting planners. We offer you the ability to increase your income based on performance, and your stature in this highly visible position. This is the best position in hospitality, when you sell a piece of business, you get paid on it. It’s different from hotels, and that your inventory is in limited to one or several properties. This is a base plus commission position.

Desired Skills and Experience

Smart Meetings has an opening for a salesperson in our events and site selection department. Come help meeting professionals find the right place to meet and inspire them to take their meetings to the next level. This position requires extensive outbound sales effort, tracking in our highly sophisticated CRM system, strong organization skills and clear communication. The position is based in Sausalito, CA, and working remotely is not an option. Having an existing book of business in the group sales area and an extensive network of meeting planners would increase success quickly.

Please send your resume and cover letter to HR@smartmeetings.com.


Sourcing Agent

Job Description

Do you have a successful meetings, events, hotel or hospitality sales career and are not completely fulfilled? Come apply your sales skills and impact thousands of hotels at once and discover the media world where your creativity and drive together with your customer service skills are greatly valued. The position is site selection sourcing services to meeting planners. We help our clients source the perfect home for their next program. Work with our clients RFP’s or help them create one.

Desired Skills and Experience

Smart Meetings has an opening for a site sourcing expert in our events and site selection department. Come help meeting professionals find the right place to meet and inspire them to take their meetings to the next level. This position requires extensive site sourcing experience, tracking in our highly sophisticated CRM system, strong organization skills and clear communication. The position is based in Sausalito, CA, and working remotely is not an option.

Please send your resume and cover letter to HR@smartmeetings.com.


Internships

Events Intern

We plan and execute top notch networking events for meeting professionals to connect with hotels, destinations, and convention and visitor bureaus. We recruit and qualify all meeting professional attendees by researching companies within the host location; identifying and contacting their meeting/event professionals.

You’ll gain experience working with a published media company as well as insight into the travel, hospitality, hotel, meetings and event industries. Depending upon your flexibility and our needs, there is potential for you to enjoy complimentary travel to work with the events team in different event venues throughout the United States. You’ll quickly gain insight and skills on what it takes to be an entrepreneur in today’s world.

Please send your resume and cover letter to HR@smartmeetings.com.

Sales Intern

Are you a motivated student interested in an internship opportunity that offers a broad introduction to an entrepreneurial business? The student will be exposed to all aspects of the business through the internship, but the primary responsibilities will include sales support, planning and implementation. We use Salesforce, so at the end of the internship you will have a strong understanding of how Salesforce is used in the sales organization.

You are a quick thinker with an entrepreneurial attitude, a creative self-starter who is detail-oriented, as well as able to work independently and as a part of a team to achieve results. You have excellent verbal and interpersonal skills with the ability to multitask and be flexible.

Please send your resume and cover letter to HR@smartmeetings.com.

Editorial Intern

We are looking for a self-starting editorial intern that cannot wait to get their hands dirty in the publishing world. We look for students that are willing to work diligently, eagerly tackling a wide variety of tasks and writing assignments. Editorial isn’t just writing, so interns that are open to learning new things and contribute do well here. You will work independently and with the rest of the editorial team, so prioritization and collaboration skills are important along with your writing skills.

You should have some writing or journalism experience, as well as some familiarity with print and digital tools. Self-motivated writers with a strong work ethic and a desire to get things done should apply.

Please send your resume, cover letter and three clips to HR@smartmeetings.com.